W&M Events Update

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W&M Events is a communication tool for faculty, staff and students to market their events to the university community and beyond. We encourage users to add all of their events in the system and recommend them to the W&M Featured Events calendar, if appropriate, to help promote their events.

In fall 2016, W&M Events underwent a mini-facelift to bring the site in compliance with visual identity standards. Since that time, University Web & Design has been working on a more comprehensive update with a new design and additional features.

wmevents-home

New W&M Events homepage.

The core functionality of the system remains, enhancements include:

Presentation

The new design offers a more visual presentation as each event includes an image. You can browse events in a grid or list view, both of which display a thumbnail image. That leads us to…

Images

With the new design, each event requires an image. But, good news, you can now upload your own high quality image when creating an event!

Note that the minimum required size for images is 1000px wide x 668px tall. But, no problem if you don’t have an image that size – the system offers a large gallery of campus images.

New Ways to Browse, Search & Explore Events

When creating an event, you can assign multiple categories including access and features such as “Free food,” “Open to the public” and “Paid event.” Near the footer of every page, users will find easy access to categories and calendars.

Search has been enhanced to include keywords, date range (including past events) and filtering by category or location.

Easy access to calendars & categories on every page

Easy access to calendars & categories on every page.

Duplicate Events

When creating a new event, the system will attempt to find any possible duplicate events based on the date, time, location and title of your event. If duplicates are found, they are presented to you with a few options. You can cancel your submission if the event already exists, borrow an existing event to your calendar if you manage one, or continue with your submission if the results are not a duplicate.

Additional Changes to Note
  • Information in the Summary field will only appear in the listing view (and not on the event detail page)
  • We’ve simplified the event recommendation process – top calendars have been consolidated into a single W&M Featured Events calendar; you still have the option to check “Do Not Include” if you only want your event to show up on a calendar you manage

If you have any issues as you begin using the updated events system, we recommend you check the W&M Events Help Pages or you may send an email to creative@wm.edu.